Accommodation Policy

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Department of Student Services


For Qualifying and Requesting Accommodation

The Department of Student Services of the Baptist University of the Américas provides information and resources to all students with disabilities, ensuring equal access to all educational opportunities that are offered. We will provide guidance regarding appropriate accommodations.

Academic accommodations and other services are provided on an individual basis determined by documented need. Documentation of the disability must be on file in our office completed by a physician or qualified health care professional.  It is important to recognize that accommodation needs can change over time requiring documentation to be updated, as Student Services deems necessary.

All students who request accommodations at Baptist University of the Américas (BUA), must submit adequate documentation from the qualified professional. Documentation must provide evidence as to how the student’s diagnosis is disabling to them in an academic context, so that the Student Services Department may best accommodate a student’s needs.

Procedures for Requesting Academic Accommodations:

It is the student’s responsibility to initiate consideration for accommodations relating to course or degree requirements. The steps for consideration are as follows:

  1. The student needs to discuss any problems they are having with requirements (degree or course) with the Student Service Department (Dean of Student Services/Vice President of Student Services.)
  2. Based on appropriate documentation and discussion with the student regarding past experiences, the Student Service Department (Dean or VP) will decide if accommodations are warranted and what accommodations should be recommended.
  3. The student will be informed of the Student Services recommendations prior to notifying the Instructor, Faculty Advisor and/ or Vice President of Academic Affairs.

When submitting documentation, a written report should be completed by a qualified professional and should address the following list of questions:

  1. What is the diagnosis and date of diagnosis?
  2. Indicate the diagnostic criteria used (i.e., DMS IV-TR or ICD codes) and which feature are met by the Student?
  3. Indicate all procedures used to diagnose disability, and an assessment of all the results and/or scores.
  4. Describe the treatment recommendations including medication and any adverse side effects of any medication or treatment.
  5. How does the disability impact the student in an educational setting (i.e. any functional limitations)
  6. What professional recommendation do you have regarding accommodations and rationale for each recommendation?
  7. Please include any addition documentation deemed important (i.e. certificate of blindness, audiogram, etc.)
  8. Does the student indicate any other additional diagnosis that should be considered? Please explain using the prior criteria in questions 1 – 6.
  9. Qualifying professional should include in the report name, title, professional credentials of the evaluator, and also include information about license and/or certification.

Qualified professional for the following disabilities are listed as follows (but not limited, see additional Qualified Professional at the end of this section)

  • Learning Disabilities
  1. Clinical or educational psychologist,
  2. Neuropsychologist
  3. Certified educational diagnostician
  • Attention Deficit Disorders
  1. Licensed psychiatrist
  2. Licensed psychologist
  3. Qualified licensed practitioner
  • Deaf and Hard of Hearing
  1. Licensed Audiologist
  2. Licensed Speech Language Pathologist
  • Chronic Health and Mobility Impairments
  1. Doctor of Medicine
  2. Licensed physical therapist
  • Communication disorders
  1. Licensed Audiologist
  2. Licensed Speech Language Pathologist
  • Visual Impairments
  1. Licensed Ophthalmologist
  2. Licensed Optometrist

Additional “Qualified Professional” include doctors of medicine and osteopathy, ophthalmologists, optometrists, registered nurses, therapists, professional staff of hospitals, institutions, licensed psychologist, licensed psychiatrist, and public or welfare agencies (e.g., social workers, case workers, counselors, vocational rehabilitation counselors), specializing the specific disabilities.

Documentation of Disability:

A student is responsible for providing the Student Services Department timely and adequate documentation of the student’s disability. Acceptable documentation is a necessary prerequisite for proper evaluation of the reasonableness of a proposed accommodation or proposed modification to the rules, policies, and practices of BUA. The Student Services Office can provide the student with a copy of the guidelines for acceptable documentation of a disability.

General Policy on Academic Accommodations:

BUA has identified the skills and knowledge that are fundamental to its academic programs and courses. These skill and knowledge requirements are embodied in the requirements of specific courses and degree programs so that successful completion of course and program requirements is necessary for students to receive a degree from BUA.

Students with disabilities are expected to master the fundamental skills and knowledge that are required for the courses they are taking and the degree they are pursuing. Students should not expect BUA to excuse them from requirements that are difficult, but rather should take the necessary steps to ensure that they are getting the help they need to enable them to meet those requirements.

Student Services Department
March 7, 2016


Posted on

September 7, 2016

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